Help on using downloaded templates

This page provides you with information on how the templates are set up in terms of formats etc. If it is content you are after, that can be found by using the links provided in the templates and logging in. If you downloaded a template and don’t have an account, you can register a free account.
You can adapt the document to your own formats if you like.

Hiding comments and links

The comments are included for your information, you can hide them without deleting them by going to Review and selecting Show no mark-up. That way they will not show, but they are still there for your future reference.

You might have noticed that some sections contain links to the sites, those links will lead you to pages containing more example texts, discussions and good hints and tips. This might be the most valuable information source for your templates. My advice is to keep the links in the comments, and delete the in-text links. That way you can still find the relevant page in the future when updating the documents.


The word documents have been created using styles for formatting of headers and body text. There is a useful article on styles from Microsoft that you can find here .

The styles used are typically:

  • Heading 1
  • Heading 2
  • Heading 3
  • Body
  • Normal

For new paragraphs, the body style will automatically add a half row of space, so that you don’t have to hit return twice to create the empty space between paragraphs. If you don’t want an extra space, use the normal style instead.

Table of contents

The table of contents (TOC) have been automatically created. It does not update itself completely automatically though, you can right click it an click “update field” or just click the table and hit F9 to update it. Remember that the TOC references the paragraphs using the different heading styles, so make a habit of always using the styles to indicate a heading.


The header is a table with two rows. The lines have been removed between the two rows, so you don’t normally see them, but they are there. The reason why the second half of the top part of the first page of the document is not in the header is that it is best to let the header be updated automatically on all pages. Had the second part been included in the header, then the first page would have had to use a “different header on first page” setting, meaning that when you update the issue number you would have to remember updating it on the second page too (which at least I never remember).

To access the header (or footer) just double click the field in word and you should be able to edit it.


The footer contains a reference to this page. You can remove if you like.
A good way of reveling how for example the header table was created is to show hidden characters, using the button below. That way a lot more information on how the document is constructed will be visible to you.

Show hidden


If you are struggling with the templates, you can contact us using the form below and we will do our best to help you.